Rules

Cumbria Hockey Association

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Rules of the Cumbria Hockey Association

MEMBERSHIP

1. The Association shall be called the CUMBRIA HOCKEY ASSOCIATION (CHA).

2. All clubs in Cumbria playing under the rules of the English Hockey Association (EHA) shall be eligible for membership, subject to the approval of the General Committee.

MANAGEMENT

3. The management of the Association shall be vested in a General Committee (GC), comprising the Officers of the Association and other representatives as described below.

OFFICERS

4. The Officers of the Association shall consist of the following:

President, Vice President, Hon Secretary, Hon Treasurer & County Umpires Representative

The President & Vice President shall wherever possible be of opposite gender.

These shall be elected at the Annual General Meeting (AGM), to hold office until the next AGM, where they shall be eligible for re‑election. The President shall normally hold office for a maximum of three years.

5. The AGM shall also appoint persons to the following positions

County Competitions Organisers

Representative to North Hockey Association

Representatives to North Selection Committees

GENERAL COMMITTEE

6. The General Committee shall consist of those Officers and Representatives listed under Rules 4 and 5, plus

Coaching Development Manager

Schools/Youth Representative

The Cumbria representative on the management committee of the NW League

County League Co-ordinator

A representative from each club shall also be entitled to attend General Committee meetings.

The General Committee shall meet a minimum of 6 times each year including the AGM . Dates of these meetings shall be agreed at the AGM.

CO‑OPTED MEMBERS

7. The GC shall have the power to co‑opt any person to serve on the Committee from time to time, for any purpose either general or specific, who shall have a vote. Any such person so co‑opted shall only serve on the Committee until the next AGM, but shall be eligible to be co‑opted at any subsequent GC meeting following the AGM.

HONOURARY LIFE MEMBERS & ASSOCIATE MEMBERS

8.1 Former Vice-Presidents of both the Cumbria Men’s Hockey Association & the Cumbria Women’s Hockey Association (prior to the formation of the Cumbria Hockey Association) shall be granted Honorary Life Membership of the Cumbria Hockey Association. Such members shall be entitled to attend the AGM, but shall have no voting rights.

8.2 Individuals may be elected Associate members of the Association, subject to the approval of the GC, at a minimum subscription of £10.00. This subscription shall be annually determined at the AGM. Such members shall be entitled to attend the AGM, but shall have no voting rights.

GENERAL COMMITTEE MEETINGS

9. The Hon Secretary shall, at their discretion, convene a meeting of the General Committee, provided seven days notice is given.

10. A special meeting of the GC shall be called by the Hon Secretary on the direction of the President, or on the application of not less than three members of the GC. Seven days notice of such a meeting shall be given to all members of the GC.

11. At a meeting of the GC eight members (including at least two of the Officers listed under Rule 4) shall form a quorum.

ANNUAL GENERAL MEETINGS

12. An Annual General Meeting shall be held before 30 June in each year, but prior to the AGM of the North Hockey Association, to enable:

Presentation of the reports of Officers

Presentation of the accounts of the Association and setting of an affiliation fee

Presentation of General Committee reports

Election of Officers and other members of the GC

Transaction and discussion of other relevant business

13. The Hon Secretary shall give at least 14 days notice of the AGM to all Club Secretaries.

14. Specific items for discussion at the AGM shall be notified to the Hon Secretary, in writing, at least seven days prior to the meeting.

15. A Special General Meeting shall be called by the Hon Secretary on the application of not less than four affiliated clubs. Fourteen days notice of such a meeting shall be given to all Secretaries of affiliated clubs. No business shall be transacted at any such special meeting, other than that specified in the notice convening the meeting or incidental thereto.

16. At a General Meeting, each First XI team shall be entitled to be represented by two members, & each First XI team shall be entitled to one vote. Each Officer of the Association & General Committee member shall also have one vote.

17. No business shall be transacted at any General Meeting unless a quorum of eight persons entitled to vote is present.

VOTING

18. Every question at General or any Committee meetings shall be decided by a majority of votes, and in the case of equality the chairperson shall have a second or casting vote.

MINUTES

19. The Hon Secretary shall cause Minutes of all proceedings of General Meetings to be kept , and such minutes shall be signed by the President or Vice President at the next meeting, and when so signed shall be taken as conclusive evidence of the correctness of the entries.

20. The Hon Secretary will also record and maintain sets of notes pertaining to GC meetings. Such notes shall be circulated to Committee members and Club secretaries as soon as practicable after the meeting.

SUBSCRIPTIONS

21. Each affiliated club shall contribute an annual subscription, the amount of which shall have been determined at the preceding AGM, but may be altered at a Special General Meeting.

22. An affiliated club or associate member shall continue a member of CHA for the ensuing season and shall be responsible for the payment of the annual subscription for that season, unless such club or member shall have sent the Hon Secretary a written notice of resignation on or before 1 September. Any club or member in arrears with the subscription on 30 November may be debarred from all or any privileges of membership from on or after that date. Any club seeking affiliation to CHA after that date may also be required to pay a re‑affiliation fee, as deemed appropriate by the GC at the time, in addition to the outstanding subscription.

23. Individual clubs are responsible for payment of their own affiliation fees to the EHA, in accordance with the Rules of The English Hockey Association.

SELECTION COMMITTEES

24. The Chairman of Selectors for the men’s & ladies County representative teams, in consultation with the GC shall appoint members of a Selection committee as considered appropriate. The GC may also appoint appropriate organisers, who shall have power to invite persons to form with them a selection committee for the other representative teams.

DISCIPLINE

25. The current EHA Disciplinary Measures ( Clause 27 of the EHA Constitution ) sets out the regulations for the enforcement of discipline and the procedures to be followed by all affiliated Associations and Clubs for conduct, both on and off the field of play. These shall be observed in full at all times.

26. All matters relating to discipline shall be delegated to the Disciplinary Sub‑Committee, which shall comprise the President, Hon Secretary and the Cumbria umpires representative. The members of the Sub‑Committee may appoint a substitute to act on their behalf, and shall in any event do so if they were personally involved in any game or other incident in which a matter under consideration occurred. Where appropriate, disciplinary matters may be dealt with by the disciplinary committees of NHA or the appropriate league.

27. If any affiliated club, player, umpire, official or member is proved to the satisfaction of the Disciplinary Sub‑Committee to have been guilty of misconduct or breach of the rules, the sub‑committee shall have the power

i) in respect of any club, to suspend that club from membership for a stated period or such other penalty as it deems appropriate.

ii) in respect of any player, umpire, official or member, to order his or her suspension or impose such other penalty as it deems appropriate.

28. The Disciplinary Sub‑Committee shall give any club or individual under investigation at least seven days notice of any meeting at which the matter is to be considered, together with the matters alleged.

29. Individuals or clubs seeking to appeal against any imposed penalty will do so in accordance with EHA Rule 27.

COUNTY COMPETITIONS

30. County Competitions shall be held each season for the respective men’s & ladies teams. The format shall be decided by the Organiser(s) in conjunction with the GC. Entry shall be open to all affiliated clubs, subject to the approval of the General Committee, and the payment of an appropriate entry fee.

Annual Competitions are: Men’s: 1st XI County Cup & Presidents 2nd XI Shield.

Ladies: Clubs Tournament; Astro Tournament & U 19 Tournament.

COUNTY QUALIFICATION

31. In County matches, the qualification shall be by birth; by parentage; bona fide playing membership of an affiliated club or bona fide residence in the County on 1 September each season.

32. A player shall retain their residential qualification until they qualify and elect to play for another county, but no player may represent more than one county in any one season.

COUNTY COLOURS

33. The colours of the County representative teams shall be:

Men’s: Green shirts; white shorts; green socks. Ladies: Sky blue shirts; grey skirts; sky blue socks.

COUNTY CHAMPIONSHIPS

34. Any matters arising relating to County Championships shall be delegated to an organiser, who may be appointed by the GC and who may convene a committee for this purpose.

INDOOR HOCKEY

35. Any matters arising relating to indoor hockey shall be delegated to an indoor hockey organiser, who may be appointed by the GC and who may convene a committee for this purpose.

UMPIRING MATTERS

36. All matters relating to umpires and the umpiring of games shall be delegated to the Cumbria Hockey Umpires Committee.

CLUB INSURANCES

37. All Clubs affiliated to the CHA shall obtain & maintain ‘Public Liability Insurance’ with effect from 1st September 2000 & shall incorporate ‘Personal Injury Cover’ at the latest from 1st September 2001. All Clubs shall provide copies of their Insurance Certificates to the Hon. Secretary before 1st September each year.

CLUB AGM's

38. All Clubs shall ensure that their AGM's will be completed before the date set for the CHA AGM, The CHA AGM will be held on the third Thursday of May each year.

RULES

38. In all general matters, the rules of CHA shall be subject to the rules of NHA and the EHA.

39. These rules may only be revised at a General Meeting, by a resolution passed by a two‑thirds majority of those present and entitled to vote.

40. Notice of any proposed revision will be issued to clubs at least 14 days before such a general meeting.

DISSOLUTION

41. A resolution to dissolve the CHA shall be put to a General Meeting & shall be passed only by the affirmative vote of at least three-quarters of those entitled to vote & voting. The General Committee shall have the power to order a postal ballot to be concluded on a prescribed date prior to the General Meeting concerned.

If the resolution is carried, the GC shall realise the assets of the CHA & shall make provision for the CHA's liabilities.

The remaining assets at the date of dissolution shall be distributed in such a manner as determined by a General Meeting or, if such a meeting so decides, by the GC.

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